Administrative Assistant-Travel

Resumo por IA

A FAO busca um Assistente Administrativo de Viagens em Luanda, Angola. O candidato será responsável por gerenciar autorizações de viagem, processar despesas e manter registros em conformidade com as regras da FAO. Requer ensino secundário, dois anos de experiência e conhecimento de inglês, francês ou espanhol.

• Vaga na FAO em Luanda, Angola
• Prazo de candidatura até 31/07/2026
• Requer ensino secundário e 2 anos de experiência
• Conhecimento de inglês, francês ou espanhol
• Nacionalidade angolana obrigatória
• Proficiência em Microsoft Office

Descrição

Administrative Assistant-Travel | FAO - Food and Agriculture Organization of the United Nations Administrative Assistant-Travel FAO - Food and Agriculture Organization of the United Nations Luanda International Consultant - Contractors Agreement level Speaks English, French, Spanish Application deadline: July 31, 2026 (13 days) Apply Summary by Impactpool The FAO is seeking an Administrative Assistant to provide support for travel-related administrative tasks in Angola. The role involves managing travel authorizations, processing expense claims, and maintaining travel records in compliance with FAO regulations. The incumbent will also assist in budget preparation and coordinate training venues for workshops. This position requires strong organizational skills and proficiency in Microsoft Office applications. Candidate Requirements: Secondary school education Two years of relevant office support experience Working knowledge of English, French, or Spanish National of Angola Knowledge of standard office procedures Proficiency in Microsoft Office applications IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checks All applications will be treated with the strictest confidentiality FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. Organizational Setting FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations. The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. The Food and Agriculture Organization (FAO) supports the transformation to more efficient, inclusive, resilient, and sustainable agri-food systems for better production, better nutrition, a better environment, and a better life, leaving no one behind. FAO Angola (FRANG) is a country office working with the Government, national stakeholders, and international partners to develop policies, programmes, and projects aimed at achieving food security, strengthening the agricultural, fisheries, and forestry sectors, and promoting the sustainable use of natural resources. Reporting Lines Under the overall supervision of the FAO Representative in Angola and the direct supervision of the Assistant FAO Representative (Administration), the incumbent will provide Administrative support services for FAO programmes and projects in Angola, ensuring that Travel actions are carried out in compliance with FAO rules, regulations, and internal procedures. Technical Focus Provide routine administrative and operational support to FAO activities in compliance with established rules and procedures. Tasks and responsibilities • Compiles, consolidates and maintains the Monthly Travel Plan and ensures timely submission to the Travel Committee; • Initiates travel authorizations for national and international travel, ensuring adherence to travel plans, security clearances, terms of reference, and liaison with travel agencies. • Processes travel expenses claims for both national and international travel in accordance with the Organization’s rules and policies; verifies travel performed against appropriate entitlements; • Prepares all travel-related documentation in the FAO corporate systems, including Travel Authorizations, Payment Requests, Security Clearances and Travel Expense Claims for programme and project staff; • Identifies, reviews and claims refunds of travel costs from travel agents or travellers; processes authorized lump sum payments, travel advances and post-factum claims and takes necessary follow-up action; • Supports staff and consultants in the purchase of air tickets; liaises with in-house travel agents to ensure the most economical routings and fares are obtained; • Creates and maintains vendor records (mainly for non-staff travellers) in the GRMS system; • Briefs and de-briefs staff on travel-related administrative matters, including visas, security clearances and documentation procedur